5 Best Employee Onboarding Software for HR in 2024

The field of HR management is continuously evolving, and this trend continues into this year as well. With the increasing demands placed on HR departments, there is a greater need for effective solutions. Organizations have recognized the importance of smoothly integrating new employees into their company, with employee onboarding being a key focus. This has led to the emergence of employee onboarding software, a technological advancement that is reshaping the field of HR.

In this detailed guide, we will explore the ins and outs of employee onboarding software. Additionally, we will present the top five employee onboarding tools that can significantly enhance the capabilities of your HR department this year and beyond.

And in case you are looking for a good employee assessment and background-checking tool, HiPeople has you covered! We offer advanced AI-powered Assessment and Reference Check tools that help you assess candidates and hire the best people for the job. That said, let's understand what onboarding software is and some top choices for your company!

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What is an Employee Onboarding Software?

Imagine a corporate world where the time-consuming paperwork involved in hiring new employees no longer exists. Envision a situation where your HR team can focus more on important tasks like talent development and retention rather than being overwhelmed by the administrative responsibilities of the employee onboarding process. Sounds impressive, right? Well, this is precisely what employee onboarding software brings to the table.

This groundbreaking technology functions as an all-encompassing platform that supports you throughout the onboarding process. From the moment a candidate accepts your offer to their first day at work and even beyond, a good quality onboarding system will guide you every step of the way.

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What are the Benefits of Employee Onboarding Software?

The employee onboarding software provides numerous advantages that can revolutionize your HR processes. Let's have a look at some of the major ones:

• Central Hub for Information: An employee onboarding tool serves as a central hub for all onboarding information, conveniently consolidating documents and data. You no longer have to sort through piles of paperwork or use multiple software systems, as everything you need is efficiently organized in a single location.
• Increased Automation: An onboarding software is highly efficient in automating tasks that typically take up a significant amount of time for HR teams. Automating workflows frees up your HR professionals to focus on the strategic aspects of onboarding, guaranteeing that new employees feel welcomed and involved right from the start.
• Customization: The employee onboarding software can be easily customized to meet your organization's specific needs. It is suitable for both small startups and large corporations, providing a tailored solution for everyone.
• Facility for Employee Self-Service: Numerous onboarding software solutions for employees provide self-service portals. These portals allow employees to independently access their personal information, pay stubs, benefits, and even request time off without the need for HR involvement. This not only empowers employees but also helps reduce the administrative workload of HR.
• Better Data Accuracy: Having employee data centralized in onboarding software helps minimize the chances of data discrepancies and errors. This enables HR professionals to access accurate and current information, which in turn allows them to make well-informed decisions and generate precise reports.
• Real-Time Tracking and Analytics: HR professionals can benefit from onboarding software that offers real-time tracking of new hires' onboarding progress. This information is valuable for pinpointing obstacles, monitoring completion rates, and continually enhancing the onboarding procedure.

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Top 5 Employee Onboarding Software

Now that we have discussed the basics and benefits of onboarding solutions, you might be wondering which software you should choose for your organization's onboarding process. To make it simpler for you, we are going to list down our top five employee and HR onboarding software so that you can make the right choice. Let's have a look:

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1. BambooHR

BambooHR is one of the prominent players in the employee onboarding software market. The software has gained immense popularity and trust amongst its 30,000+ users. It is a comprehensive HR solution that offers an excellent employee onboarding module.

With its versatile, user-friendly interface and customizable features, BambooHR is the ideal choice for HR professionals looking to simplify their onboarding processes. The platform provides automated task management, personalized forms, and seamless integration with other HR systems, ensuring a smooth onboarding experience.

The tool allows you to easily assign onboarding tasks to new hires and give them the flexibility to complete them at their own pace. The onboarding tools from BambooHR ensure that new employees are equipped with everything they need to have a smooth transition into their roles. This includes having critical information about their first day and introductions to their team members. This helps improve engagement and productivity from the start.

BambooHR is the ideal choice for HR departments looking to modernize their onboarding processes, regardless of whether they are a small startup or a large corporation.

Pricing: You can get in touch with the BambooHR team to get a free pricing quote.

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2. GoCo

GoCo is another top-notch, all-in-one HR software. This tool is an excellent choice due to its digital-focused approach to onboarding and related processes. It eliminates the hassle of handling physical paperwork and finding storage space. And that's not it. With GoCo, you can enjoy features beyond onboarding, including payroll, compliance, and performance management.

The GoCo onboarding module offers the convenience of e-signature for online offer letters, onboarding checklists, and a user-friendly process for employees to select and enroll in benefits and set up their payroll information. This reduces the work of HR teams and gives them time to focus on building relationships with the candidates and handle other crucial tasks that require human attention.

Another reason we have included GoCo in this list is because the tool excels in integrating with various HR systems and payroll software. This makes it a highly adaptable option for organizations across all sizes. Additionally, it provides self-service portals that enable employees to access essential HR documents and information with ease and independence.

Pricing: GoCo is one of the most affordable employee onboarding tools on this list. Its pricing starts from $5 per employee per month.

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3. Deel

Deel has emerged as a powerful HR tool in the modern era of remote work and sourcing global talent. It excels in seamlessly onboarding employees situated in any part of the world. Deel's expertise lies in efficiently managing compliance, payroll, and contracts for remote and international team members. By ensuring your organization adheres to local labor laws and regulations, Deel diminishes legal risks associated with hiring employees from a distance.

From helping you hire and onboard contractors to direct employees, Deel enables you to achieve everything without any legal complications. In fact, according to Deel, it can help organizations reduce their onboarding time to just 5 minutes!

With Deel, you can effortlessly create and send customized employment contracts to new hires. The platform offers a wide selection of templates and clauses for you to choose from in order to personalize your contracts and offer letters. It also provides an employee onboarding tracker that allows you to add new employees to the system and monitor their progress during orientation and onboarding.

Pricing: Deel has different pricing plans for different types of employees you want to hire and for the number of countries you want to hire employees from. Its Contractors plan starts from $49 per month. Deel also offers a free employee onboarding software plan.

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4. Capacity

Capacity is not just another employee onboarding software. It goes beyond that; it serves as a knowledge management and employee training platform. The software is designed to revolutionize the way organizations bring new hires on board. It is a versatile and complete HR solution that can be expanded as needed. The entire organization can benefit from 24/7 instant support through a single platform for onboarding, training materials, career coaching, policy guidance, and much more.

Equipped with an AI-powered virtual assistant, Capacity simplifies the onboarding process by offering immediate access to vital information and resources. Allowing new employees to ask questions and receive real-time answers can reduce the need for extensive training and manual onboarding procedures.

With Capacity, employers and HR managers can easily upload essential information, such as industry regulations, employee handbooks, company policies, and team calendars, into a centralized knowledge base. This ensures that new hires have access to all relevant data anytime and anywhere, eliminating the need for assistance from dedicated agents.

Pricing: Capacity's pricing starts from $49 per user per month.

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5. Zenefits

Zenefits is another popular name in the realm of HR management and employee onboarding software. The software stands out for its holistic HR management system, which covers various aspects like onboarding, benefits administration, and compliance. Its interface is user-friendly and specifically designed for easy navigation by HR professionals. The onboarding module is particularly exceptional.

Zenefits provides a smooth and convenient onboarding process for new employees. With this tool, new hires can easily complete necessary paperwork online. This not only decreases administrative tasks but also gives employees the ability to manage their own onboarding experience. Moreover, Zenefits offers e-signatures, simplifying the process of obtaining legally binding signatures from newly hired candidates and making the onboarding process even more efficient.

In addition to its onboarding services, Zenefits is highly popular for its benefits management features. The tool provides a wide range of options tailored to meet different organizational requirements. It streamlines the process of enrolling in benefits, making it effortless for employees to choose and oversee their benefits packages. The platform also offers compliance support, guaranteeing that your organization remains in compliance with HR laws and regulations.

Pricing: Zenefits pricing starts from $8 per month for each employee.

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How Can HiPeople Help?

While HiPeople is not an onboarding solution, it is a powerful tool that can be incredibly helpful in your employee recruitment process. HiPeople offers excellent Assessment and Reference Check tools that organizations can use to evaluate the skills of their candidates.

With the help of HiPeople's extensive Assessment Library, organizations can assess all kinds of hard and soft skills. This includes skills like Advanced English, Numerical Reasoning, Attention to Detail, and more. And the best thing is there is no lengthy and complicated process. In fact, the assessments can be completed in 10 minutes!

Once you have shortlisted the right candidates with the help of HiPeople Assessments, you can run thorough background and reference checks on the candidates. Then, finally, you can choose an onboarding software from the list mentioned above and move ahead in the process.

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Conclusion

To sum up, the HR and employee onboarding landscape is undergoing rapid changes in the present day. This transformation is fueled by cutting-edge software solutions that empower HR professionals and improve the employee journey. This article has explored the leading software options for employee onboarding, which address various organizational needs. These tools range from streamlining traditional onboarding processes to facilitating remote and global team onboarding. Each software has its own strengths, enabling HR departments to select the most suitable option for their distinct requirements.

No matter which option you choose, whether it's BambooHR for all-in-one versatility, Deel for global compliance solutions, or Zenefits for comprehensive HR management, the ultimate goal remains the same. All these tools are meant to help you create a seamless and engaging onboarding experience that sets your new employees up for success.

As you begin your quest to modernize your HR processes, don't forget to evaluate your organization's specific requirements and goals. Implementing the appropriate employee onboarding software can enhance your operations and establish your company as both welcoming and efficient. Embrace technology's capabilities and witness the growth of your HR department while providing your new hires with enthusiasm and certainty.